Rank  ：   Executive Assistant III

Cluster / Department：Hong Kong East Cluster  / Various Departments

Pay      ：   HK$17,053 – HK$19,592 per month 
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities: 

1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.

2. Handle patients’ and visitors’ enquiries.

3. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.

4. Assist in obtaining medical consultation appointments and arranging transport services for patients.

5. Perform recording and other administration procedures such as the patient admission and discharge procedures.

6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.

7. Assist in Staff Rostering Systems entering.

8. Assist in giving instructions to supporting staff to carry out ward duties.

9. Assist in handling feedback and complaints with relevant departments.

10. Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.

11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.

12. Collect data, compile statistics and conduct simple analysis.

13. Support clinical research / education / teaching activities.

14. Ordering and handling patients’ diet and ward dispensary items.

15.  Other related duties as assigned by the supervisor.

 Requirements:

1. F.5/ S.5 with (a) or (b) below:

(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent;

OR

(b) 5 subjects in HKDSE attaining the level specified below:

• Level 2 in English Language and Chinese Language; and
• Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;

OR

2. F.5/ S.5 with experience.

Remarks:
For all Applicants 

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

2. Applicants if find suitable, will be employed to undergo 6 months' structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.

3. Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19,764 - HK$24,023) subject to passing assessment and selection.

4. For more information about this position, please watch the video via the following link https://player.vimeo.com/video/1023826930?h=98938067d0?badge=0&&quailty=540p

For External Applicants 

5. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years' working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward). 

Interested applicants should submit the application form through one of the following channels before the deadline:

1. Please bring along with your Hong Kong Identity Card, originals and copies of academic qualifications certificates and previous employment references to the following venue for interviews.

2/F, Multi-centre Block C, PYNEH

20 February 2025 (Thursday) 2:30 PM - 4:00 PM

26 February 2025 (Wednesday) 2:30 PM - 4:00 PM

28 February 2025 (Friday) 9:30 AM - 11:00 AM

Seminar Room 2, LG 1, Hospital Main Block, RTSKH

24 February 2025 (Monday)  2:30 PM - 4:00 PM

OR

2. Complete and submit the online application form through the online system on or before 28 February 2025.  For enquiries, please telephone 2595 6953.